Platform Features

Everything you need
to run your service business.

QuoteFlow handles every step from first enquiry to project kickoff. No more email chains, lost follow-ups, or unsigned contracts.

Built for service businesses.

Six core capabilities that work together to automate your entire client pipeline.

01
Smart Quote Builder
Build professional quotes in minutes. Add line items from your service catalog, set deposits, taxes, and validity — all auto-calculated in real time.
02
Digital Contract Signing
Contracts auto-generate the moment a quote is approved. Clients draw or upload their real signature online — no printing, no scanning.
03
Auto Invoice & Payments
Invoices generate automatically after signing. Track deposits, record payments, and send reminders — all from one place.
04
Social Lead Capture
One universal link for Instagram, WhatsApp, Facebook and LinkedIn. All enquiries land in your leads inbox automatically.
05
Project Kickoff
After deposit is paid, a kickoff form goes to the client automatically. Collect assets, preferences and contacts before day one.
06
Analytics & Insights
Track conversion rates, pipeline value, top clients, and lead sources. Know exactly where your revenue is coming from.

From enquiry to kickoff in five steps.

QuoteFlow handles every handoff automatically so you focus on delivering great work.

01
Build Quote
Add services, set prices and deposit. Auto-calculated totals.
02
Send to Client
Client gets a unique magic link. No login required.
03
Client Approves
Client approves online. Contract & invoice auto-generate.
04
Sign & Pay
Client draws signature, pays deposit. All in one flow.
05
Project Starts
Kickoff form sent automatically. Dev begins immediately.

What's included in each plan.

All plans include a full 14-day free trial. No credit card required.

Feature Free Starter $9 Pro $29 Business $79
Quotes per month31550Unlimited
Team members125Unlimited
Digital contract signing
Auto invoice generation
Paynow / EcoCash payments
Social lead capture link
Custom branding & colours
White-label (no QuoteFlow logo)
Advanced analytics
API access
Project kickoff automation

Common questions.

Do I need a credit card to start?
No. Your 14-day free trial starts immediately when you register — no credit card required. You only pay when your trial ends and you choose a plan.
What happens after my 14-day trial?
You'll receive a reminder before your trial ends. You can upgrade to a paid plan to keep all your data and continue using QuoteFlow, or your account will be paused (data preserved for 30 days).
Can my clients sign contracts from their phone?
Yes. The entire client experience — viewing quotes, approving, signing contracts, and paying — works perfectly on mobile. Clients can draw their signature with their finger.
Can I use my own branding?
On the Pro and Business plans, all client-facing documents (quotes, contracts, invoices, kickoff forms) show your company logo and branding only — no QuoteFlow branding.
Can I add team members?
Yes. Pro allows up to 5 team members, Business allows unlimited. Each member can be assigned roles: Admin, Manager, or Staff.
What industries is QuoteFlow for?
QuoteFlow works for any service business: digital agencies, software developers, freelancers, construction contractors, event planners, consultants, and more.
Can I import my existing clients and services?
Yes. You can manually add clients and build your service catalog, or contact our support team to help with bulk imports.
Is my data secure?
Your workspace is completely isolated from other tenants. All data is encrypted at rest and in transit. Signatures are stored securely with IP timestamps for legal proof.
Ready to start?

Stop chasing clients.
Start closing deals.

14-day free trial. No credit card. Cancel anytime.

Start Your Free Trial
14-day free trial · No credit card · Cancel anytime